 Founded 2003
Nomenclature and Constitution
The Club will consist of two Youth sections which will be known LAYER COLTS YOUTH
FOOTBALL CLUB and LAYER COLTS GIRLS FOOTBALL CLUB and will be affiliated to the Colchester &
District Youth Football League, Essex County Girls Football League and Essex County Football Association. The objects of the Club are to provide football
for its members and such social and recreational pursuits as may be deemed desirable by the Management Committee.
Officers
The Club shall be controlled by the Management Committee, which will consist of Chairman, Vice Chairman,
Hon Secretary, Hon Treasurer, Hon Fixture Secretary, Hon Social Secretary, Youth Development Officer, Volunteer Recruitment
Officer, Nipper Academy Lead, Team Managers or Assistant Managers for each age group and the
Child Welfare Officer. Decisions affecting team selection and management
shall rest solely with the Team Managers.
Club
Property/Assets
Property and/or assets of
the Club shall be vested in the Management Committee and they shall have power to appoint such other Committees as may from
time to time be deemed necessary. They shall receive reports of such Committees at its meetings.
Powers of the Management
The Management Committee shall have powers to suspend or expel any member or player deemed guilty of conduct
prejudicial to the good name of the Club. The Management Committee
shall have powers to fill such vacancies as may arise in its constitution between Annual General Meetings. The Management Committee shall have powers to declare a seat vacant from the Management/Other Committees
should a member absent himself from 3 consecutive meetings without explanation deemed to be satisfactory.
Club Membership
The membership
may consist of not more than 20 playing staff per team. Membership is also available to those that wish to attend training
sessions but not sign up as a playing member. The membership is open to both boys and girls. A register of all Club members shall be kept by the Secretary Any member wishing to resign or transfer will give notice to the Secretary, such notice to be accompanied
by payment of all Club dues at that time. Any player who is booked
or sent off, his case shall be dealt with by the Essex County Football Association. If any fines are imposed on the Club due
to a player’s misconduct then that player is responsible for payment of the full fine. Club members need not be players registered with Essex County Football Association e.g. Under age players,
but a record of such players must be provided to the Secretary by the Controlling Manager and only those named in that record
are deemed to be members.
Annual Subscriptions
The
annual subscription to the Club shall be decided annually by theManagement Committee at the AGM. For season 2011/2012 this
fee will be £25 per player, siblings will be £17 and are payable not later than 16th August annually. For playing members the match / training fees for season 2011/2012 will be £18 per month; these are
to be paid no later than the end of the first week of each month to the designated collector of each team. These fees will
be payable from September 2011 to May 2012 inclusive – a total of 9 months. For non playing
members the training fees for season 2011/2012 will be £10 per month; these are to be paid no later than the end of
the first week of each month to the designated collector of each team. These fees will be payable from September 2011 to May
2012 inclusive – a total of 9 months.
Annual General Meetings/Special Meetings
The
Annual General meeting shall be held not later than June 30th each year. The Secretary
shall give 14 clear days notice of such meeting to all members. The financial
statement and Secretary’s report shall be received by the meeting, which will also elect the Officers and Management
Committee by show of hands and transact any other business. An Extraordinary
General Meeting may be covered by the Management Committee when deemed desirable. The Secretary
shall give 7 clear days notice of such meetings at which 5 committee members shall form a quorum. No alterations in these rules shall be made except at the A.G.M. or at an Extraordinary General Meeting convened
for that purpose and only if supported by the majority of those present and voting at such meetings. Notice of proposed alterations must be given in writing to the Secretary by the 30th May in the
year and notified to members on notice of meeting.
Club
Accounts
The Management Committee shall cause to be kept
proper books of accounts which shall be audited annually. The Management
Committee shall authorise cheques to be signed by at least two of its members, one of whom will usually be the Treasurer.
General
Any
matter not governed by the foregoing rules shall be dealt with by the Management Committee, the decisions of which body shall
be final and binding. Any reference in the Constitution to members shall
be deemed in the case of minors to refer to one of their parents or guardians. It may be found
necessary to amend or add to these rules to meet specific local circumstances, (i.e. County).
Trophies
A
cup or trophy presented to the Club shall be vested in the Club Sanctioning the Club as trustees. If the
Club be discontinued from any cause, the cup or trophy shall be returned to the donor or, held in trust, or otherwise dealt
with as the Club decides.
Committee Meetings
At least 3 Committee Meetings must be held each year and a minimum
of 5 members must be present. The Chairman should preside at all meetings during
his term of office. The Chairman however, does have the privilege of calling upon a Vice-Chairman or any Committee Member
to officiate in his absence. In the event of a vote being equal, on any matter,
the Chairman shall have the casting vote. The Secretary should have
proper books provided in which shall be entered the Minutes of each Meeting, also the names and addresses of each Club member.
The minute book to be kept up to date and be readily available for inspection by authoritative organisations (i.e.
Football Association, Essex County F.A. and the Leagues to which the Club is affiliated) and interested parties of the Club,
e.g. parents. The Secretary shall receive the Minutes and proceedings of each meeting
and conduct the Club’s correspondence. The Treasurer shall receive
and be responsible for all monies paid into the Club’s Accounts and settle by means of petty cash or by cheque all debts
and liabilities incurred on the Club’s behalf, also present an audited balance Sheet at the A.G.M. Parents who have any grievance shall address them to the Management Committee. Every parent is urged to support and encourage the team. The Management
Committee reserve the right to remove any player from the club should the player’s behaviour or that of any family member
bring the club in to disrepute.
As agreed at Layer
Colts YFC Annual General meeting on 21st June 2011.
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